Office Manager
Office Manager Position Opening For Xbody Health & Wellness Med Spa Located in Wayne, Nj.
At XBody Health & Wellness, we are dedicated to helping our patients achieve optimal health and confidence
through an integrative approach. Our practice combines functional medicine and medical spa treatments to
address health concerns at the root cause while providing advanced aesthetic services in a welcoming,
client-focused environment.
Job Type: Full-time
Position Overview:
We are seeking a highly organized, proactive, and personable Office Manager to oversee daily operations,
ensure exceptional patient experiences, and lead our administrative team. The ideal candidate will have
experience in a medical office, strong leadership skills, and a passion for wellness.
Responsibilities:
- Oversee day-to-day office operations, ensuring smooth workflow and a positive patient experience
- Lead, train, and supervise front desk and administrative staff
- Manage patient scheduling, communication, and service flow
- Maintain inventory and oversee ordering for both medical and spa supplies
- Coordinate with practitioners to optimize appointment flow and service quality
- Handle patient concerns and resolve issues promptly and professionally
- Oversee billing, payments, and coordination with insurance where applicable
- Implement and maintain efficient office systems and processes
- Track and report key operational metrics to ownership
Qualifications:
- Required: Minimum 2 years of office management experience in a healthcare or medical spa setting
- Familiarity with functional medicine, aesthetics, and spa services preferred
- Strong leadership and team-building skills
- Excellent communication, organizational, and multitasking abilities
- Proficiency with EMR systems, scheduling software, and Microsoft Office/Google Workspace
- Strong customer service orientation and conflict resolution skills
Compensation:
- Hourly rate based on experience
- 10% commission on all new sales
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off